Attendance Policy

 

ATTENDANCE POLICY

Because class attendance and participation is so important to student success, Ann Sobrato High School has established the following policy to encourage students to attend all their classes. We ask that you work with us as a team to support this policy and student attendance.

Important Points

  •  3 unexcused tardies are equivalent to 1 unexcused absence.

  •  Any time a student is absent from one or more class periods in a day, an automated phone call will call home that day to inform the parent/guardian. It is important that the school has the correct primary number on file.

  •  Parent/Guardians may see real-time attendance information for their student on the Aeries Portal at any time.

  •  Legitimate excuses for missing class are illness, doctor or dentist appointment, funeral, religious observance, and court appearance.

  • At 6 unexcused absences in a class during the semester of occurrence, the student loses the opportunity to participate in all extracurricular activities (athletics, band, band performances, dances, any senior activities, etc.), and may lose his or her work permit.

  • At 8 unexcused absences in a class in the same semester, the student may receive an “F” and be ineligible for credit for the semester,however the student will not be dropped from the class. Under certain circumstances, a parent may request that the student be dropped from the class, in which case the student will receive a W/F (Withdrawal/Fail) for the semester.

  • If a student needs to be absent from a class or leave school during the day, he or she must sign out through the Attendance Office. Please see the Procedures for Leaving Campus policy detailed on Page 15 of the student handbook.

  • To be in good standing and be eligible for extra-curricular privileges, a student must have a 90% attendance rate.

  • If a student has accumulated 14 absences in the school year in any one class period due to any reason, including illness, any further absences for illness must be verified by a physician. When deemed necessary by administration, a physician’s note may be required for ANY illness related absence.

Excusing Absences

  • To call the Attendance Office, please dial 201-6204, -6221 at any time, day or night. Attendance clerks are available from 7:30am to 3:30pm or an answering machine will record your message at any time of the day or night.

  • To excuse an absence, the parent/guardian must notify the Attendance Office in one of these ways: telephone call, in person, or a signed note.

  • Parents/guardians have 3 school days after the date of an absence to excuse the absence. If an absence is not excused within 3 days, it will remain in the record as an unexcused absence. Under no circumstances are absences cleared at the end of the grading period or before school events such as dances, etc.  

Releasing Students From Class

  • Students who have doctor, dentist, or other off-campus appointments must have a parent call or write a note to the Attendance Office prior to 8:00 am on the day the student must be released early from school.

  • Except for extreme emergencies, class time will not be interrupted to call a student to the office to leave school. Parents/guardians mustbe prepared to show a picture ID to verify information on the student’s emergency card when picking up a student to leave campus during the school day. Students must check out through the Attendance Office when leaving campus. Failure to do so may lead to disciplinary action. Students will be given an off-campus pass when they leave.

Making Up Work

Attending classes every day is crucial to student success in a comprehensive high school program. The most challenging aspect of a student being absent from school is making up the missed coursework. Below are guidelines to keep students from falling behind:

 1-4 Days’ Absences

  • Email – The student and/or their family may email the teachers directly for an absence of 1-4 days. Most teachers respond quicklyto this form of communication. Teachers’ email addresses can be found on the school website.
  • Buddy System – When a student is out 1-4 days, it is best for the student to call, text or email friends in their classes to get the missed assignments. When the student returns, they will not be far behind the rest of the class. The student should always make arrangements with the teacher to make-up any missed quizzes, tests, projects, presentations, or lab work that was missed. The student has as many days as they was absent (for excused absences) to make up missed work.

5 -10 Days’ Absences

Short-term independent study contract – When a student knows in advance that they will be out for 5 or more consecutive days, a short-term independent study contract can be requested through the attendance office. This is a formal agreement which includes all work that the student will miss. The teachers assign work for the number of days that the student will be absent, and the work is due the day the student returns. This contract must be requested prior to the absences occurring. The family should request this as soon as they know that the student will be out for 5-10 days.

11+ Days’ Absences – See a counselor or administrator immediately for an educational alternative.

Students will not receive credit for assignments or tests missed because of an unexcused absence. The teacher may deduct 1% from the semester grade for each unexcused absence. For excused absences, students will be allowed to make up class assignments andevaluations. It is the student’s responsibility to make arrangements with the teacher for making up this work. The minimum time a teacher should allow a student to complete this work is the number of consecutive days that the student was excused absent.

Truancy Process

  • At three unexcused absences - Parents will be notified of student’s truancy by mail. Parents may also track truancy on Aeries in thestudent’s Attendance section. Truancy is documented in the student’s discipline record.

  • At six unexcused absences – Parents will receive a second letter in the mail regarding their student’s truancy. Truancy is logged intostudent discipline.

  • At 9 unexcused absences – Parent will receive a third letter in the mail regarding their student’s truancy, and a meeting is required withan administrator of the truancy review panel. At this meeting, an Attendance Contract is discussed and signed. Truancy is logged into student discipline and truancy coordinator is notified.

  • Further unexcused absences will lead to mediation with the district attorney’s office and district officials.

  •  If unexcused absences continue, student and parents may be scheduled for a Truancy Court Hearing.

Appeals for Students Losing Credit for Excessive Absences

When a student loses course credit due to this Attendance Policy, and it is believed that there were extenuating circumstances that should be considered, a written appeal may be filed with the principal within 7 days of receiving the report card. The appeal will be reviewed by up to at least 3 school officials and the parent and student will be notified of the decision within 14 days.

Parent/Guardians are responsible for monitoring their student’s attendance.
Parents can log into their Aeries Portal or call the office between 7:30am and 3:30pm to monitor their student’s attendance.